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Administrative Assistant

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Phillips 66 & YOU- Together we can fuel the future

Description

The HSE Administrative Assistant provides administrative support to the HSE Department. They must be capable of providing a full range of standard secretarial and administrative duties with minimum supervision. Organizational skills, sound judgment, multi-tasking and personal initiative are required to independently plan and carry out a variety of task assignments.

Responsibilities may include but are not limited to the following :

  • Ensure compliance of multiple environmental check sheets from operating units
  • Work with engineering to compile data for quarterly air monitoring report for agency submittal
  • Upload CEMS downtime reports; Complete various agency reports
  • DRM coordinator ensures compliance with DRM policy, business procedures, and practices
  • Maintain intranet web page metrics
  • Compile HSE bulletin bi-weekly
  • Calculate monthly work hours for entire site
  • Manage TWIC payment system for WRR employees
  • Organize travel/arrangements for WRR participants at all corporate emergency response schools
  • Update ICS (Incident Command System) duty roster weekly
  • Run P66 Recognition store and inventory management
  • Facilitate monthly Supervisor Safety Meeting
  • Main Office Building Warden; Maintain building evacuation plan
  • Maintain electronic signage at Main Gate and Gate 22
  • Act as a liaison between internal and external customers, suppliers and vendors
  • Manage confidential information and manage legal hold orders

Qualifications

Basic/Required :

  • Legally authorized to work in the job posting country
  • High School Diploma or GED equivalent
  • Computer proficient with Microsoft Outlook, Word, Excel Spreadsheets and PowerPoint

Preferred :

  • 3 or more years of administrative assistant experience
  • SAP experience
  • Excellent Communications (verbal and written) and interpersonal skills
  • Strong networking and collaboration skills

Competencies

At Phillips 66, while "what" we do may be very different from person to person, there's a "how" that connects all of us. It is how we work, how we collaborate and how we succeed together. It's this shared "how" that our competency framework describes in detail. We call it the Keys to Success because it can unlock the potential within us all.

Keys to Success

  • Contr: Adaptability Adapt And Learn From Experience
  • Contr: Building Collaborative Relationships Foster Relationships
  • Contr: Judgment Demonstrate Sound Judgment
  • Contr: Results Orientation Optimize Work Performance

The Wood River Refinery is located on the east side of the Mississippi River in Roxana, IL, about 15 miles northeast of St. Louis, MO. It is Phillips 66 largest refinery and operations are run 24 hours per day, seven days per week.



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